"We are using google drives and want to go digital with all our sales files but just not sure regarding storage etc. I assume we do not have unlimited space on google drives but somebody has mentioned about archiving properties and i am wondering if you know if that takes up less space on google drives and if that's the way to go?"
Shared Drive Storage
All new Shared Drive requests need to be sent to Support Desk.
It is easy to give access to the entire drive and all the folders / files contained with in to a group of staff members.
Shared drive are not limited by storage size, however, are limited by number of files.
There is a file limit of a maximum of 400,000 items, including files, folders, and shortcuts.
When you hit the limit, you will need to delete or archive files, or create a new shared drive.
>> more on this topic from google: https://support.google.com/a/users/answer/7338880?hl=en
My Drive Storage (Use ‘My Drive’ as an alternative file storage)
Users can create their own Folder in My Drive.
You can create a drive under a users account, then manually share the files with each user in the group of staff members.
You need to have a process in place for transferring ownership and files if this user leaves the business.
Best practice would be create this under a department managers account.
The file limit for My Drive is shared across the group's Google account, which is much larger than the limit for Shared Drives.
For further clarification around this issue, and your requirements we suggest a short conversation with the digital team lead, call head office.